WEST VANCOUVER GARDEN CLUB HELD ON WEDNESDAY, SEPTEMBER 5th 2018
In the President’s absence and on her behalf, Past-President Mary Hamm acted as Chair of the meeting and declared the meeting open at 7:15 p.m. She welcomed current and new members and guests.
The Notice of Meeting and the Agenda were accepted as published in the September Newsletter. A quorum was deemed to be present.
The Chair advised that the Minutes of the Annual General Meeting held September 6, 2017 were published on the club’s website for all members to read. It was MOVED by Brenda Cole, SECONDED by Dorothy Frost and PASSED that the Minutes be adopted as published.
The Chair advised the meeting that a copy of the Financial Statements for the year ended August 31, 2018 was posted on the bulletin board for all members to read (copy to be found on the website). Avis Lapham summarized the contents: revenues were $2,337.49, expenses $4,832.68 for a decrease in net assets of $2,495.19. Cash in the bank was $1,991.08 and term deposits $13,134.84. Fixed Assets made up the balance in arriving at Unrestricted Assets at End of Year of $17,568.64. Brenda Cole asked for confirmation that the Unrestricted Assets at the end of the year were approximately $2,500 less than at the beginning of the year. It was confirmed by Avis and explained that this is what usually happens to the club’s finances in a non-plant sale year. It was MOVED by Cathy Legate, SECONDED by Jim Hemphill and PASSED that the Financial Statements for the year ended August 31, 2018 be approved.
The Chair gave her personal thanks to people for coming, hoping all are becoming comfortable with the group and starting to recognize the faces of each of the members who participate. She referred to the need for and realization of help and encouragement from each member. And that it would be beautiful if it were possible to find a suitable task for each member, so that everybody would feel included. The members of the executive serve readily and often, but many others contribute in different ways.
A special presentation was then made to Louis Peterson for having served as our President, Past-President and President Pro Tem during a period when it was difficult to find someone to take his place. The club is grateful for his generous service as he took on his jobs with humour, humility and dedication. It is hoped the gift of secateurs will be useful for many years to come. A round of applause confirmed the club’s appreciation.
The Chair listed the current executive, who have all agreed to continue in their elected positions, as follows:
However, our Constitution requires that nominees from the floor be accepted at the Annual General Meeting before a final choice is made. The Chair asked if there were any nominees for the elected positions on the executive. There were none.
There being no further business, the Chair declared the meeting adjourned at 7:35. The regular September club meeting followed.