WEST VANCOUVER GARDEN CLUB HELD ON WEDNESDAY, OCTOBER 2nd 2019
The President, Kathleen Glynn-Morris, acted as Chair of the meeting and declared the meeting open at 8:45 p.m. She welcomed current and new members and guests.
The Notice of Meeting and the Agenda were accepted as published in the October Newsletter. A quorum was deemed to be present.
The Chair advised that the Minutes of the Annual General Meeting held September 5, 2018 were published on the club’s website for all members to read. It was MOVED by Mary Hamm, SECONDED by Cathy Legate, and PASSED that the Minutes be adopted as published.
The Chair advised the meeting that a copy of the Financial Statements for the year ended August 31, 2019 was available at the membership table for all members to read (copy to be found on the website). Avis Lapham summarized the contents: revenues were $3,281.85, expenses $4,760.01 for a decrease in net assets of $1,478.16. Cash in the bank was $2,408.33 and term deposits $11,239.43. Fixed Assets made up the balance in arriving at Unrestricted Assets at End of Year of $16,090.48. Brenda Cole asked if our fixed assets were depreciated. It was explained that we operate on a cash basis and not an accrual basis so fixed assets are not depreciated. When they are disposed of, they are written off. It was MOVED by Brenda Cole, SECONDED by Wendie Kottmeier, and PASSED that the Financial Statements for the year ended August 31, 2019 be approved as presented.
Kathleen Glynn-Morris advised that, as a result of her stepping down as President, it was necessary to nominate our Vice-President, Cathy Legate, to the position of President. As our constitution requires that nominations from the floor be accepted before a final choice is made, a call for nominees from the floor was made. As none were received, it was declared that Cathy Legate is elected as President.
The Chair advised that, as a result of Avis Lapham stepping down as Treasurer, it was necessary to nominate Angela Miller to the position of Treasurer. As our constitution requires that nominations from the floor be accepted before a final choice is made, a call for nominees from the floor was made. As none were received, it was declared that Angela Miller is elected as Treasurer.
The Chair listed the following vacant positions:
As our constitution requires that nominations from the floor be accepted, a call for nominees was made for the elected positions. With no nominations from the floor, the Chair declared that going forward the club’s Executive will be:
There being no further business, the Chair declared the meeting adjourned.